Supervisor Termination Quick Guide

Use this guide for student employee performance concerns, performance improvement planning, and employment separation steps.

Performance Improvement

• Address concerns early, including attendance, tardiness, communication, and work performance.
• Clearly explain expectations, timelines, and follow-up steps.
• Document conversations and progress throughout the improvement period.
• If needed, consult with Workforce Development before moving to next steps.

Before Submitting a Termination

• Document performance or conduct concerns.
• Communicate expectations and provide an opportunity for improvement when appropriate.
• Keep notes that support the reason selected on the termination form.

Termination Reasons

• Involuntary Termination: Performance or conduct concerns.
• Lack of Funds: Position funding has ended.
• Resignation: Student chooses to leave the position.
• Transfer: Student moves to another SRJC department.
• Below Minimum Units: Student no longer meets enrollment requirements.
• Program Completed: Student has completed a certificate or degree.
• No Longer Enrolled: Student is no longer attending SRJC.
• Other: Use when none of the listed categories apply.

Important Reminders

• Student employees are at-will employees.
• Fall and spring enrollment minimum: 6 units.
• International student minimum: 12 units in fall and spring.
• Summer enrollment minimum: 3 units.
• Coordinate with IT if the student has college equipment or system access.