Steps to Rehiring Student Employees

What counts as a rehire? Continuing into a new fiscal year, returning after a brief absence in the same calendar year, changing departments, adding a second department, and similar situations. If you’re unsure, contact the Coordinator, Workforce Development (jlongnecker@santarosa.edu).

Step 1 — Supervisor: Submit a Rehire Request

Use the current-year “Generate Rehire Request” form.

2025–2026 Rehire Request

Path A — Rehire (not just fiscal-year rollover)

Career Hub & HR verify last date worked and work-authorization documents.
If current: Career Hub emails clearance with EID; student may begin work.
If not current: student completes any required updates/new-hire docs. After completion, clearance & EID are emailed to the student and supervisor.

Path B — Continuing into a new fiscal year only

Career Hub verifies eligibility.
If eligible: no additional paperwork and typically no email is sent.
If an issue arises: Career Hub contacts the department with next steps.

Reminder: Do not allow work to begin until the student receives official clearance (and EID where applicable).

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