NEW HIRES

Student Employment New Hire Onboarding

Congratulations on your new on-campus job. Complete the steps below to finish onboarding, submit required paperwork, and receive clearance to begin working.

Step 1: Prepare your documents

Form I-9 documents

  • Review acceptable Form I-9 documents.
  • Bring original, unexpired documents.
  • If unsure, visit the Career Hub for document review before submitting.

Tax forms

  • Review your W-4 forms in advance.
  • Career Hub staff cannot provide tax advice.

Direct deposit

  • Bring a bank direct deposit form or voided check.

Step 2: Complete Canvas onboarding

  • You will receive a Canvas course invitation in your SRJC email.
  • Log in to Canvas and complete all required onboarding modules.
  • Finish the course as soon as possible to avoid delays in hiring.

What you will complete in Canvas

  • New hire packet and required forms
  • Overview of pay, timesheets, and sick leave
  • Workplace expectations and policies

Step 3: Finish any remaining paperwork

  • Complete any additional forms within 24 hours.
  • Delays in paperwork will delay your clearance.

Step 4: Receive clearance to begin working

  • You may begin working only after receiving the email: “Clearance to Begin & FERPA Training Link.”
  • Processing time varies depending on how quickly your paperwork is completed.

First days on the job

  • Confirm timesheet submission process
  • Review attendance and call-in procedures
  • Discuss schedule and expectations
  • Complete a building safety orientation

Performance expectations

  • Clarify job responsibilities early
  • Ask questions as needed
  • First evaluation occurs at 200 hours

Troubleshooting

  • Did not receive Canvas invite? Check your SRJC email spam folder.
  • If not found, contact the Career Hub for assistance.
  • Having trouble logging in? Use your SRJC credentials or contact IT support.

Questions?

Career Hub
3rd Floor, Bertolini Student Center
707-527-4329
careerhub@santarosa.edu